Electronics (en)

Employees are provided with most electronics necessary for their work. They can expense reasonable costs for buying additional accessories for company-provided phones. Office desk phones are provided based on business need. Employees may be provided with a company cellular phone if they regularly need to communicate while away from their primary work location. If approved, employees can use their personal cellular phone for business purposes and receive a monthly stipend to cover expenses. APS logo merchandise must be approved by the president. Photocopying and faxing services can be expensed. Publications and subscriptions cannot be expensed unless there is a legitimate business purpose. Shipping and postage services can be expensed. Break room supplies are expensible for company offices but not for remote workers. Remote workers must follow the reimbursement policy outlined in the Employee Manual. Group events and meetings should be planned by company personnel and off-site meetings 4.1 Electronics. Most electronics required by employees to perform their duties for the company are provided. Employees are able to expense reasonable costs associated with the purchase of the following electronics. Cellular phone accessories for company provided phones up to two additional chargers. A protective case and or screen, rugged, water-resistant and shock-resistant are allowed. Cellular phone accessories for company or personal provided phones for use when performing services on behalf of the company and such use has been identified as necessary and reimbursable. Vehicle mount, hands-free Bluetooth headset or similar. All other electronics shall have management approval prior to purchase. 4.2 Phones. Office desk phones are provided for each office or employee at the discretion of the company and are based on business need. Employees who regularly need to communicate with the company or customers while not at their primary work location may be provided a company cellular phone. Under certain circumstances and in the sole discretion of the company employees may be allowed to use their personal cellular phone for business purposes if approved by the company and consistent with the company's security policy. Document 297-1200-13. If approved by the company employees who have been identified as able to use their personal cellular phone in lieu of a company phone shall be provided a monthly stipend of $30 to cover all expenses related to phone use including but not limited to the monthly recurring fees for service replacement or upgrade, accessories such as cases and chargers and any related expense. This paragraph is not meant to exclude accessories necessary for the safety of the employee such as Bluetooth headsets or vehicle mounts. 4.3 Office 4.1 Company Logo Merchandise. All merchandise bearing the APS logo shall be approved by the president and purchased by management. 4.2 Photocopying Faxing. Employees are able to expense reasonable and necessary photocopying and faxing services. 4.3.3 Publications and Subscriptions. Subscriptions to or purchases of magazines, newspapers or other publications are not able to be expensed. If there is a reasonable and legitimate business purpose for a subscription please submit a request. 4.3.4 Shipping and Postage. Employees are able to expense reasonable and necessary shipping and postage services. 4.5 Office Supplies. Break room supplies for the company office such as coffee, creamer, paper products, soft drinks and snack food are expensible. These supplies do not apply to remote workers in a non-company work location. 4.3.6 Remote Working and Remote Workers. Remote Working and Remote Workers, RW, if eligible per the Employee Manual document 297 TAS 13. Reimbursement policy is in section 7.7 Remote Working and Remote Workers. 4.4 Group Events and Meetings. Group events and meetings shall be planned by company personnel. The use of any outside agency to plan or arrange group events or meetings shall not be used. It is acceptable and recommended to use the planner employed by the venue to book group events or meetings. All group meetings should take place at a company facility when possible. Any off-site meetings must be pre-approved in writing in advance by senior management. 4.5 Marketing. You may not make inaccurate, misleading or unsubstantiated comments when discussing company products or services in business-related conversations, advertising or other public communications. Prior to releasing any new marketing material or communication to current or potential customers, obtain approval beforehand from the Director of Sales. The purchase of marketing materials shall be approved by the Director of Sales prior to making purchases. 4.6.4 Six Point Hand Tools and Toolkits. All toolkits shall be approved by management prior to purchase. The purchase of individual hand tools and specialty tools required to perform services for customers are able to be expensed. The frequency of tool purchase, including the type of tool and overall amount expensed on tools, will be monitored by the company. Excessive purchases or repeated purchases of the same tool may be considered a violation of this policy. 2. Power Tools. Replacement power tools for worn, broken, defective or otherwise unsafe equipment are able to be expensed. New tools shall be approved by management prior to purchase. All power tools in excess of $125 regardless of new or replacement status shall be approved by management prior to purchase. It is prohibited to combine personal electronics or sound music producing devices into the purchase of electronics, i.e. a battery charger which has an integrated radio or music player. 4.6. Consumables. Consumables are an authorized expense including, but not limited to, the following. Replacement blades and bits, nuts, washers, heat shrink, metal stock and ironwork, trash bags, lacing cord. All necessary materials required to perform services for customers are able to be expensed. 4.7. PPE. All PPE required to perform services for customers or required by the company safety policy, Document 29-059-13, is able to be expensed within the following limits. 4.1. Safety Shoes. The company will reimburse up to $150 $150 once per any one-year period for standard safety shoes. The one-year period is a rolling period, meaning the purchase of safety shoes starts the period. Should a specialty safety shoe be required for any particular reason employees will be instructed to purchase a specific shoe and the full cost will be paid by the company. 4.7. PPE. Arc Flash PPE and Arc Rated PPE shall be purchased through the company safety department. The company stocks various PPE at certain offices and may be on hand. Other PPE. There is no defined monetary limit on the purchase price of an individual piece of PPE. However, the purchase should be fair and reasonable. PPE, which is of higher quality and will last longer or of a special size, will commonly cost more and is able to be expensed. 4.4. Personal Clothing Items. The purchase of personal clothing, jeans, shirts or other is not able to be expensed. 4.8. Loss or Damage to Personal Property. The company assumes no responsibility for loss or damage to an employee's personal property during business functions or hours or at any other time. The company assumes no responsibility for loss or damage to an employee's vehicle on or inside company property, facilities or customer sites.